1. Understand
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First, take time to learn the project: What are we building? Why?
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Get to know the people: Who does what? Who needs what?
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Pay attention to how things currently work: How do tasks get done? How do we talk to each other?
👉 Tip: In every meeting, write down what you understood and what you didn’t. Ask questions early.
2. Find the Gaps
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Notice what’s not working well.
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Are people confused about their roles?
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Is communication messy?
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Are deadlines unclear or missed?
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Your job is to spot the cracks before things break.
👉 Tip: If someone always looks lost, that’s a gap. If no one knows the next step, that’s a gap.
3. Suggest Fixes
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Don’t just point out problems – think of a simple way to make it better.
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Can you re-explain the task more clearly?
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Can you suggest breaking a big task into smaller ones?
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Can you remind the founder to confirm priorities before the sprint starts?
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👉 Tip: Always bring 1–2 ideas for improvement, even small ones.
4. Try It Out
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Test your idea. Not every fix will work, and that’s okay.
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If it fails, you learn. If it works, the team improves.
👉 Tip: Think of it like trial and error – don’t be afraid to experiment.
5. Write It Down
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Once you find something that works, document it.
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Write it in Monitora.
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Note it down for the team: “From now on, we’ll do X this way.”
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👉 Tip: If it’s not written, people will forget.
6. Keep Improving
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A project is never “perfect.” Keep repeating this cycle:
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Understand → Find gaps → Suggest fixes → Try → Write down → Repeat.
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👉 Tip: Small improvements every week make the whole project smoother.
✅ Remember: You’re not just here to “remind people of tasks.”
Your job is to make sure things get done and the founder can breathe easier because the team is aligned, clear, and productive.
